Draft Document: Officer Duties and Responsibilities
Draft, December 2008
Election of club officers will take place in March of each year. Each officer serves a term of one year and can be re-elected. As of the time of this writing, there are three officer positions: President, Event Director, and Communications Director. As the club has grown, the need has been recognized for two additional positions: Treasurer and Competition/Education Director.
The officers will meet on the Saturday prior to the monthly meeting to coordinate, strategize, and plan for the upcoming meeting.
President
The president of the Rock Hoppers Brew Club is the public representative – the “face and voice” of the RHBC. This person is the de facto leader in all club meetings, activities, and events. The president is:
- The liaison between the American Homebrewers Association and the RHBC
- The leader of all meetings, including general club meetings and officer meetings
- Active in communication with other area clubs
- Responsible for all group happenings – Big Brew, AHA Rallies, Barrel Brews, etc.
Event Director
The Rock Hoppers Brew Club Event Director researches, coordinates, and facilitates all club events including, but not limited to:
- All AHA sponsored events (Big Brew, Teach a Friend to Homebrew Day, etc.)
- GABF coordination including volunteering opportunities and meet-up locations
- Tours of local breweries, meaderies, and wineries (works with Treasurer)
- Meet-ups at local establishments
- Procurement of guest speakers at clubs (works with Competition/Education Director)
- Facilitation of accommodations and transportation for group events, tours, etc. as needed.
- Work with Communications Director in updating the events calendar on the RHBC website
- Fundraisers
The Event Director should work closely with both the Treasurer and Competition/Event Director to resolve any financial and/or educational needs for an event.
Communications Director
The Rock Hoppers Brew Club Communications Director is responsible for all club information dissemination. Including:
- Posting to the RHBC website all informational articles and news (meeting minutes, etc.)
- Maintenance of the RHBC website – the website should never be out of date or stagnant
- All email and newsletter products on behalf of the club
- Formulation and distribution of the meeting agenda and any related meeting materials
Treasurer
The treasurer of the Rock Hoppers Brew Club is responsible for all financial aspects of running the RHBC. Including:
- Dues collection
- Yearly budget and forecasting
- Banking and accounting
- Cash inflow and outflow
- Payment of all bills
In addition, the treasurer should work closely with the Event Director in assessing and collecting any costs incurred during an event (e.g., money above and beyond what club dues cover, etc.).
Competition/Education Director
The Rock Hoppers Brew Club Competition/Education Director is responsible for beer and brewing education and competition coordination. Ideally, the Competition/Education Director should be either studying to be or is a BJCP judge. If not, the person should work closely with those in the club who are. Responsibilities include:
- Coordination and/or facilitator of educational sessions at meetings
- Coordinate club member entries into local/national competitions
- Coordinate the judging of the AHA Club Only Competition to select the club’s representative brew. Is also responsible for sending the entry to appropriate party.
- Be the main resource for BJCP and AHA related education and competitions.
